Tips for Planning a Golf Group Vacation
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Imagine that you’re on vacation with a number of your closest friends, favorite family members or friendliest business associates. Your days are spent exploring the golf courses of a beautiful vacation destination, soaking up the sun and showing off your skills on the green. You get in plenty of quality time discussing business or family life and you get a nice tan out of the deal as well. It sounds ideal, doesn’t it? A group golf vacation can be a terrific experience for both business and pleasure.
However, a group golf vacation isn’t as easy as just getting on a plane and going. There are a number of things that you’ll need to take care of in the planning stages of the vacation to make sure that it goes smoothly once you get there. When there are a number of personalities involved in a golf vacation and a number of different interests to take into consideration, you really need to plan ahead to make sure that everyone is going to have a good time.
Here are some tips for planning a golf group vacation:
• Have an initial meeting in which you delegate responsibilities to certain people in the group. The number of people you will need to handle these responsibilities can vary form 1 – 10 depending on the size of your group. Responsibilities will include finding and booking courses and accommodations, planning other events, coordinating the travel itself, figuring out what clubs and other gear will be brought by whom and checking in with the group to be sure all needs are being discussed.
• Have everyone in the group fill out a simple form answering questions that will help you to make decisions about the trip. Things to ask will include what golf level people are at, what courses they enjoy, what destinations they have in mind, how many courses they would like to see during the trip, whether they want to stay at a resort or an off-course hotel, what other activities might be enjoyed during the golf vacation and what special accommodations need to be met. These forms can be used by the trip planning leaders during the planning.
• Create a basic itinerary including information about itinerary and courses. Bring everyone together for a second meeting to discuss the details and confirm that no one has any issues or problems with the plans. Make adjustments accordingly and then book in advance. Be sure to ask if there are discounts for groups on everything you plan.
• Assign someone to be in charge of handling problems that arise during the trip. By making it clear to everyone that someone is available to discuss any problems, you can avoid confusion and reduce problems.
• Have a back-up plan. For example, if you plan to visit three courses during a long weekend and for the entire group to go together to these, your back-up plan might be for the group to split up into three groups and for each to spend the day at one golf course.
If you plan your golf vacation in advance, taking into consideration the needs of everyone in your group, you should find that you’ll have a terrific time. It definitely takes some time and energy to make sure that you select destinations, golf courses and nearby accommodations that suit everyone. But if you take a leadership role and are proactive in discussing problems as they arise, you should find that most people really do just want to have fun and enjoy the stay!
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